Never miss an inspection date again
EquipReg knows when every item is next due, whether that's LOLER, PUWER, PAT or calibration, and reminds you before the date arrives. Anything overdue is flagged front and centre.
Never miss another inspection due date. Every certificate, record and photo in one place, so you're always audit-ready.
No more missed due dates. No more certificates and photos scattered across inboxes and shared drives.
EquipReg knows when every item is next due, whether that's LOLER, PUWER, PAT or calibration, and reminds you before the date arrives. Anything overdue is flagged front and centre.
Certificates, manuals, photos and inspection records stored against the equipment they belong to. Not in someone's inbox. Not in a shared drive nobody can find.
When an inspector or auditor asks for evidence, export it as a PDF in seconds. Behind every record sits a full history that can't be edited or deleted.
From spreadsheet to audit-ready in three steps.
Type it in, or upload your old certificates and let AI build the register for you.
Each item gets the right inspection schedule, and reminders go out before anything falls due.
When someone asks, export the full inspection history as a PDF in seconds.
Reading old certificates, digging through manuals, spotting gaps. The slow parts of compliance, handled for you.
Upload the paperwork you already have and EquipReg builds your register from it: equipment details, inspection history, due dates. The worst part of switching, done for you.
Drop in the manufacturer's manual and EquipReg picks out what matters: vibration and noise figures, plus service intervals. No more looking through 48 pages to find one number.
"When is this scissor lift next due?" Ask in plain English and get a straight answer, with the regulation it comes from and the date that matters.
If inspections start slipping, EquipReg warns you early, so it's fixed before it ever becomes an audit finding.
Built for site conditions, managing exposure limits, and integrating with systems you already run.
A muddy site, a basement plant room, no signal. Checks still get logged, and everything syncs when you’re back in range.
Offline mode. View records and log inspections with no signal using the EquipReg mobile app.
QR codes. Stick a tag on the kit. One scan opens the record, logs a check, adds a photo or flags a defect.
Voice inspections. Talk through a check with your gloves still on, and EquipReg turns it into a structured record.
HAVS and noise figures taken from your actual tools and compared against the HSE action and limit values, automatically.
HAVS calculator. Exposure points and trigger times per operator, from your real tool data rather than generic figures.
Noise exposure. Daily personal noise exposure per person, with anyone over the HSE action values flagged.
Who took what, the right checklist for each asset, and your existing records brought in without starting from scratch.
Sign-out log. Who took what, and when. A missing tool becomes a name and a date, not a mystery.
Custom checklists. A forklift and a harness need different checks. Define both, so every inspection captures the right points.
CSV import. Bring your existing spreadsheet across in one upload, and let AI fill the gaps from old certificates.
EquipReg slots into your existing systems rather than becoming one more silo to maintain.
MCP server. Ask questions about your EquipReg data from ChatGPT or Claude.
API & webhooks. Push a due date into a job in your ERP, fleet or HSEQ platform the moment it changes.
Role-based access. Managers, inspectors, operators or read-only. Each person sees what their job needs.
Multi-site view. Compliance across every depot on one screen, with the drill-down when one site slips.
PUWER is the Provision and Use of Work Equipment Regulations 1998, the UK law requiring that work equipment is suitable, safe, maintained, and inspected. Its scope is very wide: any machinery, tool, appliance, or installation used at work. Employers must keep records of any required inspections and not use equipment unless it's safe.
LOLER is the Lifting Operations and Lifting Equipment Regulations 1998, the UK law covering equipment used to lift loads or people, such as cranes, forklifts, hoists, MEWPs, and slings. It requires periodic "thorough examinations" by a competent person, each producing a written report.
PUWER covers all work equipment; LOLER adds extra rules for lifting equipment specifically. Lifting gear must meet both, but it's inspected under LOLER, with a thorough examination every 6 or 12 months, rather than PUWER's risk-based inspection. PUWER is the baseline; LOLER is the lifting-specific layer on top.
Equipment that lifts people, and all lifting accessories (slings, chains, hooks, shackles), need a thorough examination every 6 months. All other lifting equipment needs one every 12 months. A competent person can set different intervals through a written examination scheme.
A LOLER thorough examination is a systematic inspection of lifting equipment by a competent person, independent of routine maintenance, to confirm it is safe to use. It produces a written report covering the 11 items in LOLER Schedule 1, including any defects found and the date the next examination is due.
A LOLER report (Schedule 1) must contain 11 mandatory items, including a description of the equipment, its safe working load, any defects found and whether they are dangerous, particulars of any tests, the competent person's name and qualifications, and the date by which the next thorough examination must be carried out.
A PUWER register is a record of your work equipment and its inspections, kept to demonstrate compliance with PUWER 1998. For each item it holds the equipment details, inspection dates and findings, and the next inspection due: the evidence an HSE inspector or auditor can ask to see. EquipReg keeps this register for you.
A LOLER register is a record of all your lifting equipment and accessories alongside their thorough examination reports and next-due dates. It proves each item has been examined at the correct 6- or 12-month interval and stores the Schedule 1 reports an inspector or auditor may request.
Yes. Where PUWER Regulation 6 requires an inspection, you must record it and keep that record at least until the next inspection. Records can be electronic but must be available to an enforcing authority on request, and equipment must not be used until the inspection is on record.
Get early access and be first to swap the spreadsheet for a register that chases the due dates for you.